Personnel Access Settings

Incident Access

From here, you can control Personnel’s ability to create Incident Reports. The different levels control access to incidents by status. These levels apply only to the Incident Module.

No Access

  • Cannot enter reports.
  • Personnel will have no access to the Incident Module.

Submitters

  • Can enter reports.
  • Employee will be able to:
    • Enter incidents.
    • Complete incidents.
    • Open Completed incidents he/she created.
  • Employee will not be able to:
    • Open Completed incidents authored by other Personnel.
    • Open any Reviewed incidents.

Supervisors

  • Can enter and review reports.
  • Employee will be able to:
    • Enter incidents.
    • Review all incidents.
    • Open all incidents not reported to state or national level, regardless of status or who originally started the incident.
  • Employee will not be able to:
    • Modify any Incidents already reported to the state or national level.

Supervisors should have this level of access. This level has the authority to view all reports and patient records.

Administrators

  • Can enter, review, and unlock exported reports.
  • Employee will be able to:
    • Have same Incident access level as Supervisor.
    • Unlock and Modify Incidents that have been reported to the state or national level.

Module Access

The following table defines the user access Settings configurable in the Administration Module’s Personnel List.

Module Access Settings
Access LevelUsers CanUsers Cannot
Administration Module
None No access
Full View and Modify all information Unlimited access
Calendar
None No access
Full View, Add, and Delete items Unlimited access
Read-Only View items Add or Delete items
Daily Roster
None No access
Full
  • View, Add, and Delete open and closed rosters
  • View and Modify Settings
Unlimited access
Read-Only View open and closed rosters Add or Modify rosters
Daybook / Daily Log / Home Screen
None No access
Can change password and Shift/Station designation
Full
  • View all information
  • View and Modify Daily Log
Unlimited access
Read-Only
  • View Daybook information for the Modules they can access.
  • View Daily Log entries
Add or Modify Daily Log entries
Limited
  • Add to Daily Log
  • Delete and Modify Daily Log entries in the last forty-eight hours
Delete or Modify Daily Log entries after forty-eight hours
Demographics
None No access
Full/Limited View all hazard Reports for Occupancies Unlimited access
Events
None No access
Full
  • View, Add, and Delete Events
  • View and Modify Events Settings
Unlimited access
Read-Only View Events
  • Add or Modify Events information
  • Access Events Settings
Hydrants
None No access
Full
  • View, modify, add, and delete hydrants
  • Access hydrant settings
No limitations
Read-Only View hydrants, work orders, and flow tests
  • Add or modify individual hydrant values
  • Access hydrant settings
Limited
  • Can add or edit hydrants, flow tests, and work orders.
  • Can schedule maintenance.
Access hydrant settings
Inventory
None No access
Full
  • View, Add, and Delete Inventory items
  • View and Modify Inventory Settings
Unlimited access
Read-Only View Inventory items and supplies
  • Add or Modify Inventory information
  • Access Inventory Settings
Maintenance
None No access
Full
  • View and Add apparatus Maintenance information
  • View, Add, and Delete equipment information
Unlimited access
Limited Submit work orders via the Request Maintenance button Add, Modify, or View Maintenance records
Messages
None No access
Full
  • Send critical and general messages
  • Search through messages sent by all Personnel
Unlimited access
Read-Only Receive messages Send messages
Limited
  • Send messages
  • View history of messages they’ve sent
View history of messages sent by other Personnel
Library
None No access
Full View, Add, and Delete files Unlimited access
Read-Only View files Add or Delete files
Occupancy
None No access
Full
  • View, Add, and Delete Occupancies
  • Define Occupancy Settings
Unlimited access
Read-Only View Occupancies
  • Modify Occupancy information
  • Access Occupancy Settings
Limited
  • Add new Occupancy categories and subcategories
  • Modify information within individual Occupancies
  • Access Settings or inspection form information
  • Add new Occupancies
Payroll
None No access
Full
  • Create Payroll Settings
  • Define Payroll Settings
Unlimited access
Read-Only Create Payroll Reports Define Payroll Reports
Reports
None No access
Full Create Reports Unlimited access
Shifts
None No access
Full
  • Build, Authorize, and Unlock Shifts
  • Add and View unavailable Personnel
Unlimited access
Read-Only View locked Shifts
  • Modify Shift information
  • Unlock Shifts
Training
None No access
Full
  • Add, Modify, and Delete templates for Classes, Certifications, Task Sheets, and Evaluations
  • Add, Modify, and Delete Classes, Certifications, Task Sheets, and Evaluations
  • Define Training Settings
Unlimited access
Read-only View Training information for Personnel
  • View Training information for any other Personnel
  • Modify Training information
  • Access Training Settings
Limited
  • Enter Classes, Task Sheets, and Evaluations for themselves
  • View Training activity for themselves
  • View existing Training activity entered by themselves
  • View Certification records for themselves
  • Enter Training activities for Personnel other than themselves
  • View Training activity for Personnel other than themselves
  • View Training activity entered by or for other Personnel
  • View Certification records for other Personnel
  • Create or Modify Settings or Template information
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