Library categories and subcategories can be locked or unlocked by people with FULL Library permissions.
When a category/subcategory is locked, items are set to Read-Only mode and nothing can be added to the category/subcategory regardless of the user’s access level for Library. Drag and drop is also disabled if a category/subcategory is locked.
Icons for locking/unlocking:
Category/Subcategory is unlocked.
Category/Subcategory is locked.
Category/Subcategory is unlocked and cannot lock.
- When a user with FULL Library permissions clicks on the Lock icon, a dialog will appear where the user can enter their password.
- If the Lock icon is greyed out, hovering over the icon will display the reason why the category/subcategory cannot be locked.
Locking a Category
- Subcategories within a category must be locked before a category can be locked.
Locking a Sub-Category
- The items within a subcategory must have a next review date of “None” or a date in the future in order to lock a subcategory.
Unlocking a Category/Subcategory
When a category is unlocked, the subcategories remain locked until they are manually unlocked by a user with FULL Library permissions.
A nightly job runs to check items for their next review date. If an item is past the next review date, the category/subcategory that the item is in will be unlocked.